So it’s finally time to arrange for the annual team building event. If you have done it before,it might not be that challenging but when doing it for the first time,organising a team building event is too difficult. Here are some useful tips you should consider when arranging a team building event.
1. Determine When It Is Being Held
You have to give yourself more time to plan and prepare for the event than you might believe. You need to start planning as early as a month or two before the event. If the team building event has a lot of participants,you should start planning as early as 6 months before. Make sure you use all the various tools such as Excel to plan for every minute detail of the entire thing.
2. Choose A Planning Team
You can’t plan a team building event by yourself. There will be so many moving parts so you are likely to get worn out if you choose to plan the whole thing on your own. Get a planning team to help you with the planning. It will then be easy enough to delegate tasks and make important decisions about the event. If you do this you can also select someone to take over the job if it feels too hard. The best solution is to ask a few colleagues to volunteer to be part of the planning team.
3. Define Your Team Building Goal
With a clearly defined objective for the team building event,it’s a guarantee that the whole event will be effective and fun. There are a few things you can use to determine the goal of your team building event. For instance,who is coming to the event?,what type of fun activities will be you doing?,where is the venue of the event?,Why are you planning for this team building event at all?,When do you plan to do it?
Once you have answered these answers,you will have a clearly defined objective for the entire event.
4. Put Together A List Of Participants
Basically,you have to know how many people will be coming to the event. You need to ascertain whether it’s a mandatory event for all in the office or can anyone sign up to come. How many people can the venue take and still stay within your budget? Are people with disabilities allowed to attend? Once you have a proper list of the attendees,you can plan for the vendors and the venue.
5. Select Venue,Date And Time
Once you know where you are planning to have your team building event,you can start searching for a venue once you know the date,the number of people who will be attending and the time of the event. Make sure you know your budget to avoid spending too much money for the wrong venue. Also make sure the venue has enough space for all the participants and all the various fun activities you plan on doing during the day.
In conclusion,remember a successful team building event requires a lot of setting up and preparation. With these tips,you can count on an unforgettable day.